1099 Vendor Tracking & Reporting

Overview

In GoldFinch, you can track 1099 Vendors and Vendor Payments, and generate a 1099 export file for year-end reporting. This export can be uploaded to an IRS-approved e-filing provider to complete your 1099 submission.

Setup

• Navigate to the Account record for the vendor.

• Populate the following fields:

  • 1099 Vendor

  • 1099 Box

  • Tax ID No.

  • Email for the Billing Contact

  • Billing Address

⚠️ Important:
Only check 1099 Vendor for U.S. entities.

Processing Vendor Payments with 1099 Box

• When you create a Vendor Payment, GoldFinch automatically retrieves the 1099 Box value from the Vendor Account.

• You may override or modify the 1099 Box on the Vendor Payment if needed.

Missing 1099 Box Field?

If the 1099 Box field does not appear on the Vendor Payment edit page:

• Add the field to the VendorPayment field set.

Year-End Reporting Preparation

Before exporting 1099 data:

• Review Vendor Payments for the reporting year.

• Confirm:

  • All Vendor Payments are posted

  • All payments for 1099 vendors have a correct 1099 Box value

• Run report GF4009 – 1099 Vendor Payments to validate the data.

Mandatory IRS E-Filing Threshold

You are required to electronically file information returns (including 1099-NEC, 1099-MISC, and W-2) if you have 10 or more total information returns in a calendar year.

• The 10-return threshold is aggregated across all return types (1099s, W-2s, etc.).

IRS-Approved 1099 E-Filing Solution

One IRS-approved solution for e-filing 1099s is Avalara (Track1099).

IRS-Approved 1099 & W-9 Solution – Avalara (Track1099) | Avalara

Exporting 1099 MISC or 1099 NEC Forms

• In GoldFinch, export the 1099 CSV file.

  • GoldFinch defaults the reporting year to the previous calendar year.

  • You can override the amount as needed.

• Open the CSV file to review the data.

  • Do not remove leading zeros, especially for ZIP Codes.

• If you use multiple GL Ledgers and need to file 1099s separately:

  • Manually split the CSV file by GL Ledger.

Filing 1099s Using Avalara

• Log in to the Avalara 1099 application.

• Set up Payers as required.

• Download Avalara’s latest CSV templates.

• Compare Avalara’s template with the CSV exported from GoldFinch.

• Make any necessary adjustments to match the required format.

• Upload the CSV file.

• Follow Avalara’s on-screen instructions to complete the e-filing process.

Summary

GoldFinch allows you to:

• Track 1099 Vendors and Vendor Payments

• Validate year-end 1099 data

• Export a compliant CSV file

• Upload the file to an IRS-approved provider (such as Avalara) for electronic filing

Article 1099-Vendor-Tracking-Reporting  ·  Last updated April 27, 2026 · GoldFinch ERP Help Center