Account

Accounting & Financial Setup

• Account Posting Group - Used in Account Posting Setup to map G/L Accounts for posting.
• Accounting Variable 1, 2, 3, 4 - Default accounting variables used to populate transactions.
• AP Balance - Automatically calculated balance from the GoldFinch AP module.
• AR Balance - Automatically calculated balance from the GoldFinch AR module when Cash Receipts are enabled.
• Credit Limit - Maximum credit amount allowed for the account. Leave blank for unlimited credit.
• Default COGS GL Account - Default G/L Account used for cost of goods sold postings.
• Default Expense GL Account - Default G/L Account used for expense postings.
• Default Payable GL Account - Default G/L Account used for accounts payable postings.
• Default Receivable GL Account - Default G/L Account used for accounts receivable postings.
• Default Revenue GL Account - Default G/L Account used for revenue postings.
• GL Ledger - Specifies the default General Ledger used for transactions.
• Payment Term - Default payment term for the account. Defaults to Company Setup if blank.
• Sales Pricing Group - Identifies special sales pricing rules for Sales Orders.

ACH & Banking

• ACH Receiver’s ABA - ABA routing number used for ACH CSV file export.
• ACH Receiver’s Account - Bank account number used for ACH CSV file export.
• ACH Receiver’s Name - Account holder name used for ACH CSV file export.
• ACH Receiving Acct Type - Bank account type used for ACH CSV file export.

Billing & Contacts

• Alternate Billing - Specifies a separate account responsible for billing.
• Billing Contact - Primary contact used for billing communications.
• Billing Name - Name used for billing documents and correspondence.
• Ordering Contact - Primary contact used for placing orders.
• Purchasing Agent - Default agent assigned to Purchase Orders for the account.
• Shipping Contact - Primary contact used for shipping communications.

Customer & Vendor Identification

• Customer Channel - Classification used to group customers by sales or distribution channel.
• Customer No. - Unique customer number, manually entered or automatically generated when Is Customer is checked.
• Vendor No. - Unique vendor number, manually entered or automatically generated when Is Vendor is checked.

E-Commerce & EDI

• Cross Reference Required on EDI Orders - Prevents invoicing EDI orders when cross-reference values are missing.
• E-Commerce ID - Used to link the account when converting downloaded e-commerce orders into Sales Orders.
• EDI Provider - Identifies the EDI software provider for informational purposes.
• EDI Shipping ID - Used to match accounts when processing EDI 850 orders.

Inventory, Allocation & Warehousing

• Allocation Priority - Defines priority for Sales Order allocation. Lower numbers indicate higher priority.
• BreakBulk UOM - Unit of Measure used when breaking bulk quantities into smaller units.
• Do Not Allocate - Indicates that items on Sales Orders should not be allocated by default.
• Min. Days to Expire When Pick - Minimum number of days required before a lot expires to allow picking.
• Warehouse - Default warehouse used for transactions for the account. Defaults to Company Setup if blank.

Order Controls & Notes

• Blocked - Restricts order entry and warehouse processing when checked.
• Do Not Allow Duplicate PO - Prevents blank or duplicate Customer PO Numbers across Sales Orders.
• Order Note - Default note applied to Sales Orders or Purchase Orders.

Shipping & Logistics

• Freight Terms - Defines freight responsibility, such as Prepaid, Collect, or Third Party.
• Is Residence - Indicates the account address is residential and may affect shipping rates.
• Print Cross Reference on Packing List - Prints cross-reference values on packing lists.
• Print Cross Reference on Pallet List - Prints cross-reference values on pallet lists.
• Print Cross Reference on PO - Prints cross-reference values on Purchase Orders.
• Shipping Account No. - Carrier account number used for third-party shipping charges.
• Shipping Agent - Default shipping carrier for the account.
• Shipping Agent Service - Default shipping service level for the selected carrier.
• Shipping Payment Type - Defines how shipping charges are paid.
• Special BOL Instructions - Special instructions printed on the Bill of Lading.
• Transportation Method - Method of transportation used for shipments.

Tax

• 1099 Box - Select a pre-defined 1099 box value when the 1099 Vendor field is checked.
• 1099 Vendor - Enables tracking of 1099 reporting information for the vendor.
• Tax ID Type - Select one of these options: EIN, SSN, ITIN, ATIN.
• Tax Area - Tax area used for the account. Defaults to Company Setup if blank.
• Tax Exemption No. - Tax exemption number for the account, if applicable.
• Tax ID No. - Tax registration or identification number for the account.
• Tax Liable - Indicates whether sales tax is calculated for the account.

Account Classification & Flags

• Broker - Indicates the broker associated with the account.
• Is Broker - Marks the account as a broker for informational purposes.
• Is Co-Packer - Marks the account as a co-packer for informational purposes.
• Is Customer - Indicates the account is a customer.
• Is Intercompany - Indicates the account is used for intercompany transactions.
• Is Retailer - Marks the account as a retailer for informational purposes.
• Is Vendor - Indicates the account is a vendor.

Article Account  ·  Last updated May 19, 2026 · GoldFinch ERP Help Center