Company Setup

This table contains the company’s essential information and company-wide default configurations. Most fields are populated automatically by the post-installation script. Exercise caution when making updates to this table.

Company Setup Basic Fields

• Account AP - The main Accounts Payable GL Account.
• Account AR - The main Accounts Receivable GL Account.
• Account Capacity Expense - Used for posting Work Order capacity costs, like labor. Typically set as a contra Payroll GL Account.
• Account Capacity Variance - Captures variances between the standard and finalized capacity costs during Work Order posting.
• Account Current Year Earnings - Automatically calculated on Financial Reports. Direct posting is not allowed.
• Account Customer Payment Discount - Used for payment discounts applied during receipt payment posting (when Enable Cash Receipt is checked).
• Account Exchange Gain/Loss - Tracks foreign exchange gains or losses.
• Account Finished Good Inventory - GL account for Finished Goods inventory transactions.
• Account Indirect Capacity Expense - Records indirect capacity costs such as supplies or utilities.
• Account Inventory Adjustment - Affected by inventory adjustments. Must be an expense account in the COGS section.
• Account Material Variance - Records variances between the standard and finalized costs for finished goods.
• Account Purchase Price Variance - Records variances between standard and actual purchase prices for items.
• Account Purchase Tax Payable - Credited for purchase tax calculations during Purchase Invoice posting.
• Account Raw Material Inventory - GL Account for Raw Material inventory transactions.
• Account Retained Earnings - Automatically calculated on Financial Reports. Direct posting is not allowed.
• Account Sales Tax Payable - Credited for sales tax calculations during Sales Invoice posting.
• Account Subassembly Inventory - GL account for Subassembly inventory transactions. Must differ from WIP GL accounts.
• Account Undeposited Cash - Temporarily holds cash receipts before application to invoices (when Enable Cash Receipt is checked).
• Account Vendor Payment Discount - Tracks discounts for vendor payments.
• Account WIP Inventory - Balance Sheet GL account for WIP inventory. Cannot match the Subassembly Inventory account.
• Allocation Method - Specifies mass allocation based on Priority & Shipment Date or Order No.
• Allow Create WS for Special Orders - Enables Whse. Shipment creation for Sales Lines with Special Order types if linked Work/Purchase Orders exist.
• Allow Posting From/To - Defines a date range for transaction posting. User Setup records override these dates for specific users.
• Allow Scan Packing Slip - Enables barcode printing on Packing Slips for scanning purposes.
• Auto Finish Work Order
• Barcode Generator - Defaults to BarcodeInc’s URL. If unavailable, BarcodeTec’s URL can be used temporarily.
• Bypass Qty. Check When Post - Disables inventory consistency checks during posting. Recommended only for Sandbox environments.
• Calculate EDI Price Discrepancy - Tracks price discrepancies for EDI orders.
• Company City/Country/Postal Code/State/Street - Company address details used on GoldFinch documents.
• Company Logo - Displays the company logo on documents. Max size: 250x250 pixels.
• Cumulative Translation Adjust Account
• Customer Prepayment Item - Service Item used for handling customer prepayments on Sales Orders.
• Customer Service Contact/Email/Fax/Phone - Contact details displayed on GoldFinch documents.
• Custom Sales Price - Adds fields for customized pricing structures on Sales and Purchase Orders.
• Default Bank Account - Company’s primary bank account for financial transactions.
• Default Currency - The default currency for new transaction documents.
• Default Days to Receive/Ship - Sets default expected dates for Purchase Orders and Sales Orders.
• Default Do Not Allocate - Prevents automatic inventory allocation on Sales/Transfer Orders when checked.
• Default Email Invoice Body/Subject - Defines the default email subject line and message body when sending Sales Invoices via email
• Default GL Ledger - Tracks multiple ledgers in GoldFinch if specified.
• Default Lot Days to Expire - Global default for lot expiration, overridden by Item-specific settings.
• Default New Lines to Insert - The number of lines added when the Add Lines button is clicked on forms.
• Default Output Qty to 1 for Batch WO - Restricts Production Journal creation to one batch for Batch Manufacturing.
• Default Output with Standard Cost - Uses the current Standard Cost as the default Unit Cost for Work Orders.
• Default Payment Term - Default payment terms for new transaction documents.
• Default Tax Area - Default Tax Area for new transaction documents.
• Default Unit of Measure - Base Unit of Measure for new items.
• Default Warehouse - Default warehouse for new transactions.
• Disable Standard Costing Method - Prevents selection of Standard Costing for new items.
• Do Not Update Work Line Dates - If checked, the Starting Date/Time and Ending Date /Time on the Work Line will not be updated when the Work Order's Ending Date/Time is updated.
• Enable Actual Landed Cost Assignment
• Enable Bypass Shipment - Permits direct entry of inventory items into Sales Invoices.
• Enable By Product
• Enable Catch Weight - Enables Catch Weight functionality for inventory items.
• Enable Cross Reference Search - Adds Cross Reference No. field for item searches on Sales Orders.
• Enable Customer/Vendor Filter
• Enable Customer Receipt - Activates additional Customer Receipt functionalities.
• Enable Free of Charge
• Enable GL Account on Invoice
• Enable GTIN Search
• Exclude Expired Inventory in Allocation - Prevents allocation of expired inventory.
• GL Integration Batch Size - Sets maximum records per GL Integration Batch (default: 500).
• Include Pending Receipts in Allocation - Counts pending Purchase Line receipts as available inventory.
• Invoice Discount
• Max Formula Levels - Sets the maximum Formula Levels for manufactured items (default: 5).
• No. of Records to Display on Pages
• Putaway Unit of Measure to - If left blank, it defaults to the original Unit of Measure from the Purchase Order. Alternatively, it can default to the Base Unit of Measure or the Sales Unit of Measure for put-away.
• QC Contact Information/Plant Manager - Quality control contact details for Certificates of Analysis.
• Operating Bank - The company’s operating Bank Account.
• Schedulable Jobs
• Show Line No. - Controls visibility and placement of Line No. column on transaction pages.
• Sort Lines By - Default sorting method for lines on Purchase and Sales Orders.
• Tax ID No. - Company’s tax ID number for documents and compliance.
• Use Actual Registered Time
• Use Ending Date to Get Formula
• Use Expiration Date As Lot No
• Use Posting Date for Purch. Invoice Date - Sets the Purchase Invoice Date to match the Posting Date during document creation or posting.
• Use Posting Date for Sales Invoice Date - Sets the Sales Invoice Date to match the Posting Date during document creation or posting.
• Use Product Configurator - Enables Item Configuration fields for item generation.
• Vendor Prepayment Item - Service Item for handling Vendor Prepayments on Purchase Orders.
• Work Hours Per Day - Used to calculate available labor capacity for the company.
• Your ACH Company ID / Your ACH Company Name / Your ACH Offset Account - Used for ACH CSV file export.

Article Company-Setup  ·  Last updated February 24, 2026 · GoldFinch ERP Help Center