Manage Project Financials – GoldFinch Clientcare

Applies toProject Management

AudienceAll users

Last updatedNovember 05, 2025

In this article

Billing Tasks
Financial Report Using Project Ledger Entry
Financial Report Using GL Entry

GoldFinch allows you to track revenue, material, and service costs to projects. You can then report profit and loss by project or project tasks.

You should not use Accounting Variables to manage project financials because the number of projects could grow over time, and it is tedious to sync projects and Accounting Variable tables.

Billing Tasks

Billing Tasks are typically used for milestone billing purposes.

You can enter Billing Task Budget Cost and Billing Task Budget Revenue.

Both Billing Task Actual Cost and Billing Task Actual Revenue are calculated from the Project Ledger Entry table.

Financial Report Using Project Ledger Entry

To track actual expenses and revenues using the Project Ledger Entry table, refer to Managing GoldFinch Custom Settings to configure a new custom setting:

Name: EnableProjectLedgerEntry
Value: True

When posting from Purchase Invoices, Sales Invoice, Item Journal, and General Journal, if both Project and Project Task fields are filled in, Project Ledger Entries will be automatically created.

For Milestone billing, you can set up a default Project Cost task within the project to consolidate and track all associated costs.

Transaction Types	Project Costs	Project Revenue
Purchase Invoice	Line Cost Incl. Landed Cost
Sales Invoice	Line Cost	Line Amount
Item Journal	Line Cost
General Journal	GL Accounts with Statement Type is Income Statement and Account Type is not Revenue	GL Accounts with Statement Type is Income Statement and Account Type is Revenue

GoldFinch allows you to use Standard Base Cost as Unit Cost for both Sales Invoices and Purchase Invoices.

Refer to Managing GoldFinch Custom Settings to configure a new custom setting:

Name: UseStandardCostforPLEUnitCost
Value: True

By creating a list view or custom Salesforce reports, you can compare actual vs budget for costs and revenue by Project or Project Tasks.

Financial Report Using GL Entry

If you do not want to use Project Ledger Entry, you can report actual profit and loss by project using the GL Entry table. Use the sample report named GF4020 GL Transactions by Project.

Article Manage-Project-Financials · Last updated November 05, 2025 · GoldFinch ERP Help Center