Over Receive Purchase Quantities

Applies toInbound Activites

AudienceAll users

Last updatedSeptember 29, 2025

In some cases, a vendor may ship more items than ordered on a purchase order. If the over-receipt falls within an acceptable range, GoldFinch allows the processing of the over-receipt.

Item Setup with PO Qty Tolerance %

If an item can be over-received from a vendor, the item must be set up with a PO Qty. Tolerance %. This percentage, in combination with the ordered quantity on the purchase order, is used to calculate the total allowed receipt of goods. For this example, a PO Qty. Tolerance % of 5% will be used.

Processing an Over Receipt

• When a purchase order is placed for an item with a PO Qty. Tolerance % defined, the Qty. with Tolerance is automatically calculated for each purchase line, defining the maximum allowable receipt.

• In this demo, Item 7000 has been entered on a purchase order for a quantity of 100. To view the tolerance, navigate to the Purchase Lines.

• The Qty. with Tolerance is automatically calculated by adding the 5% tolerance from the item setup to the quantity ordered (in this case, 100 + 5 = 105).

• To process the receipt, click Create Receipt to generate the Warehouse Receipt.

• Edit the Warehouse Receipt and enter the total quantity received, which can be up to the Qty. with Tolerance. In this demo, the Qty. with Tolerance is 105. Click Save after entering the quantity.

• If the item requires a Lot Number, enter the Lot Number with the updated quantity and click Save.

Posting the Warehouse Receipt to finalize the receipt of goods.

Results

After posting the warehouse receipt:

• The Purchase Lines will display the original ordered quantity and the actual received quantity, reflecting the over-receipt processed within the tolerance limit.

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Article Over-Receive-Purchase-Quantities  ·  Last updated September 29, 2025 · GoldFinch ERP Help Center