Purchase Line

Purchase Line Basic Fields

• Accounting Variable 1, 2, 3, 4 - Default from Item, or Purchase Order.
• Buy-From Vendor - Name of the Buy-from Vendor from the Purchase Order. This field is used for reporting purposes.
• Catch Weight - If the item is a catch weight item, this field will be checked.
• Close Line - Put a check in this field if you wish to close the line when the Close function button on the Purchase Order header is selected.
• Closed - This field is automatically checked if Close Line is checked on the purchase line, or if Closed is checked on the purchase header.
• Cross Reference - Populated automatically when there is a matching Cross Reference with the same Vendor, Item, and Unit of Measure.
• DBA ID - DBA ID that is imported from the Import Receipt template.
• Description - Use this field to give more detailed information about the purchase line. Will default to the Item description.
• Expected Receipt Date - The date expected for items to be received. By default, this field will have the expected receipt date from the purchase order header.
• Import Purchase Line -
• Item - Enter either an Inventory or Service item for the line.
• Item Blocked - If this field is checked, you cannot print the Purchase Order Confirmation document or create a Warehouse Receipt.
• Item Type - Type of the Item on the line with two possible values: Item or Service.
• Line No. - GoldFinch populates this field incrementally by one.
• Line Status - GoldFinch updates this field with these possible values: Open, Back Ordered, Completed, or All Received.
• Outside Service - If checked true, then this Purchase Line is for a Service Item from the Vendor.
• Preferred Formula Version - Specifies the preferred Formula Version to be used when the Item is produced from this Purchase Line.
• Project - Specifies the Project associated with this Purchase Line for cost tracking and reporting.
• Project Task - Specifies the Project Task associated with this Purchase Line for detailed cost allocation.
• Purch. Price Id - Lookup to Purchase Price object.
• Purchase Order - The purchase order linked to this purchase line.
• Purchasing Type - By default, the purchase type is Inventory. When creating the purchase order line from the sales order, GoldFinch updates this field automatically with two possible values: Special Order or Drop Ship.
• Return Order - If checked, the purchase line is on a return order and the quantity must be a negative number.
• Sales Line - The Sales Line associated with the purchase line when creating a Special or Drop Ship Purchase Order.
• Sales Order - The Sales Order associated with the purchase line when creating a Special or Drop Ship Purchase Order.
• Vendor Part No.
• Warehouse - The warehouse where the items will be received. Copied from Purchase Order.
• Work Center - The Work Center that is associated with the purchase line when creating a Purchase Order from a Work Order.
• Work Line - If this purchase line was created from a work order, the associated work line will be entered here.
• Work Order - If this purchase line was created from a work order, the associated work order number will be entered here.

Quantities, Units & Availability

• Conversion - The conversion factor of the unit of measure on the purchase line to the item’s base unit of measure.
• Free Qty. - The quantity of Items on this Purchase Line that are received for free.
• GL Line Cost - Line Cost if Currency Factor = 0; Line Cost x (1 / Currency Factor), otherwise.
• Imported Lot Expiration Date
• Imported Lot Manufacture Date
• Imported Lot No.
• Imported Serial No.
• Invoiced Qty. - The total quantity that has been invoiced for the purchase line.
• Invoiced Qty. Base - The total quantity that has been invoiced for the purchase line converted to the item’s base unit of measure.
• Line Pallet - ABS(Quantity) x Unit Pallet.
• Line Volume - Unit Volume x Quantity.
• Line Weight - Unit Weight x Quantity.
• Lot Tracked - If the item requires lots tracking, this field will be checked. Lot numbers must be entered on the warehouse receipt before the receipt can be posted.
• O/S Qty. Base - The outstanding quantity of the Item in the Item's Base Unit of Measure.
• O/S Qty. with Tolerance - The outstanding quantity plus the PO Qty. Tolerance % from the Item.
• Original Qty. - The Original Quantity of Line Items on the Purchase Line. Populated when the Purchase Line is initially entered. The field can be used to compare with the Quantity field.
• Outstanding Amount - The amount that has not yet been received.
• Outstanding Qty. - The quantity that has not yet been received.
• Qty. Base - The quantity converted to the item’s base unit of measure.
• Qty. to Receive - The remaining quantity to be received. If the Scan Ship program is active, this field will be populated to create the Whse. Receipts.
• Qty. with Tolerance - The quantity plus the PO Qty. Tolerance % from the Item.
• Quantity - The quantity ordered from the Vendor.
• Quantity (FOC) - The quantity of Items on this Purchase Line that are received free of charge.
• Received Not Invoiced Qty. - The total quantity for the item that has been received but not invoiced.
• Received Not Invoiced Qty. Base - Received Not Invoiced Qty. converted to the item’s base unit of measure.
• Received Qty. - The quantity already received for the purchase line.
• Received Qty. Base - Received Qty. converted to the item’s base unit of measure.
• Reorder Qty. -
• Serial Tracked - If the item requires serial number tracking, this field will be checked. Serial numbers must be entered on the warehouse receipt before the receipt can be posted.
• SKU Allocated -
• SKU Available -
• SKU Lead Time Days -
• SKU On Hand -
• Stockkeeping Unit - References the Stockkeeping Unit (SKU) record associated with this Purchase Line.
• Supply Plan -
• Unit of Measure - The unit of measure for the Item being purchased. The default is the purchase unit of measure from the Item.
• Unit Pallet - Pallet from the item’s unit of measure. Copied from Sales Line.
• Unit Volume - Cubage from the item's unit of measure. Copied from Sales Line.
• Unit Weight - Weight from the item’s unit of measure. Copied from Sales Line.

Cost & Tax

• Currency Decimals - The number of decimals used in the Currency on the Purchase Line. The default value is 2.
• Currency Factor - If the currency is a foreign currency, this currency factor will be used when posting the invoice.
• Discount - Line Amount x Discount %.
• Discount % - The percentage to be taken off of the Line Amount.
• Line Cost - Unit Cost x Quantity.
• Line Cost Incl. Tax - Line Cost + Tax.
• Tax - Line Amount x Tax %.
• Tax % - GoldFinch retrieves this field based on the Tax Area on the order header and the Tax Group defined on the Item.
• Tax Group -
• Tax Jurisdiction1, 2, 3,4 -
• Tax Rate1, 2, 3, 4 -
• Tax1, 2, 3, 4 -
• Unit Cost - The unit cost of the item that is retrieved from the Purchase Price table or the Last Invoice Cost from the Item if a Purchase Price does not exist.
• Unit Cost (FOC) - The unit cost of the Item that is free of charge.

Article Purchase-Line  ·  Last updated February 24, 2026 · GoldFinch ERP Help Center