Purchase Overview

GoldFinch Purchase helps organizations manage purchasing—from planning and vendor selection to ordering, receiving, invoicing, and returns—directly in Salesforce.

By connecting purchasing with inventory, sales, warehouse operations, and accounting, GoldFinch gives teams a shared view of purchasing activity and helps them make informed decisions using current operational data.

Manage the Purchasing Lifecycle

GoldFinch supports the principal activities involved in purchasing:

• Maintain vendor information and purchasing terms
• Create and manage purchase orders
• Apply approval processes based on business requirements
• Manage vendor pricing and purchasing units of measure
• Process blanket purchase orders
• Record warehouse receipts
• Match vendor invoices with purchase orders and receipts
• Manage vendor prepayments
• Process purchase returns and credit memos
• Allocate actual or accrued landed costs
• Monitor open, partially received, and completed purchase orders

Available features may vary according to your GoldFinch products, configuration, and licensed modules.

Improve Purchasing Visibility

Purchasing teams can review vendor, item, order, receipt, and invoice information in one connected system. This visibility helps users:

• Track outstanding purchase commitments
• Identify purchase orders awaiting receipt
• Compare ordered, received, and invoiced quantities
• Investigate purchasing exceptions
• Review vendor purchasing history
• Coordinate purchasing with inventory requirements
• Reduce reliance on disconnected spreadsheets and applications

Because GoldFinch operates on Salesforce, authorized users can also use Salesforce reports, dashboards, notifications, and workflow capabilities to support purchasing oversight.

Connect Purchasing with Inventory

Purchase orders and warehouse receipts are connected to GoldFinch inventory records. This helps purchasing and warehouse teams coordinate inbound inventory while maintaining visibility into quantities ordered, received, and still outstanding.

Purchasing information can also support supply planning by helping users evaluate expected receipts, inventory availability, and anticipated demand.

Support Purchase Invoice Matching

GoldFinch can connect vendor invoices with related purchase orders and warehouse receipts. This provides visibility into differences among quantities ordered, received, and invoiced and helps organizations establish appropriate review and approval processes before posting or payment.

When using GoldFinch Accounting, organizations can also process non-inventory expenses through purchase invoices and assign them to the appropriate general ledger accounts.

Manage Vendor Pricing and Taxes

GoldFinch supports vendor-specific purchasing information, including prices, units of measure, payment terms, and applicable tax treatment. These capabilities help improve transaction consistency and reduce manual data entry.

Detailed pricing and tax behavior depend on your organization’s configuration and applicable integrations.

Account for Landed Costs

Organizations may assign freight, duty, brokerage, and other acquisition-related costs to inventory. GoldFinch supports both actual and accrual landed-cost processes, helping businesses understand the complete cost of purchased goods and improve inventory-cost accuracy.

Strengthen Vendor and Payment Controls

GoldFinch can support structured vendor onboarding, approval workflows, compliance requirements, and bank-information validation. Organizations can configure controls according to their internal policies and risk-management requirements.

For security, only authorized users can access detailed vendor-validation and payment-control procedures.

Built on Salesforce

GoldFinch Purchase runs natively on the Salesforce platform, keeping purchasing information connected to customers, vendors, products, inventory, accounting, and other operational records.

Organizations can benefit from Salesforce capabilities such as:

• Role-based access
• Reports and dashboards
• Approval workflows
• Notifications and task management
• Record history and audit visibility
• Configurable business processes

Business Benefits

GoldFinch Purchase can help organizations:

• Standardize purchasing processes
• Improve control over purchase commitments
• Strengthen coordination among purchasing, warehouse, and accounting teams
• Increase visibility into vendor and purchase-order activity
• Reduce duplicate entry and disconnected spreadsheets
• Improve invoice-matching and inventory-cost accuracy
• Make purchasing decisions using connected Salesforce data

Learn More

This page provides a high-level overview of GoldFinch Purchase. Signed-in customers can find detailed configuration and processing instructions in the Purchase sections of GoldFinch Clientcare.

To discuss how GoldFinch Purchase can support your organization, contact GoldFinch Cloud Solutions.