Whse Shipment

Whse Shipment Basic Fields

• Actual Delivery Date - The date when the shipment was delivered to the specified shipping address.
• Actual Shipment Date - The date the shipment was dispatched from the warehouse.
• Alternate Shipping -
• Assigned User -
• Assignment Date/Time - Automatically populated with the date and time when the shipment is assigned to a user.
• Batch Post Error - If an error occurs during Batch Post, the Batch Post Error field provides details on the issue.
• Batch Post Status - Indicates the status of a batch posting attempt (Completed, Failed, or Processing).
• BOL No. - A link to the Bill of Lading number generated for the shipment.
• Combined Shipment - Indicates if the shipment was created by combining multiple sales orders.
• Currency Code -
• Currency Factor -
• Customer PO No. -
• Description -
• Document Status - Automatically updated to reflect the current status of the shipment. Possible statuses include Open, Picked, Posted, Partially Invoiced, and Fully Invoiced.
• Drop Shipment -
• Freight Amount - Can be entered manually or automatically populated by a third-party shipping system.
• GL Ledger - Indicates the general ledger used for the shipment transaction.
• Import Shipment -
• Is Residence - Indicates if the shipping address is a residential address, based on the original sales order.
• No. of Lines -
• Order Source - Identifies how the order was created, copied from the linked sales order.
• Package Note -
• Packaging Type - Defines the type of packaging used for the order, compatible with shipping systems such as Zenkraft.
• Pallets Override - Allows users to manually specify the number of pallets, overriding the system-calculated total.
• Pallets Selected -
• Pick Pending -
• Posting Date - The date on which the shipment record is posted in the system.
• Ready to Send 856 -
• Ready to Send 940 -
• Requested Delivery Date - The expected delivery date for the customer, based on data from the linked sales or transfer order.
• Requested Shipment Date - The planned shipment date from the warehouse, derived from the associated sales or transfer order.
• Return Order - If checked, the order is a Return Merchandise Authorization (RMA), with all line quantities being negative.
• Sales Order / Transfer Order - The original sales or transfer order associated with the shipment.
• Scan Status - Automatically updates based on the total quantity scanned compared to the total quantity to be shipped. Status options are Complete, Partial, or None.
• Sell-to Customer -
• Service Order -
• Shipment Bar Code - The barcode that represents the shipment number for easy scanning and tracking.
• Shipment No. -
• Shipping Agent/Shipping Agent Service - The shipping agent and service used for the shipment, copied from the sales or transfer order.
• Shipping City/Country/Postal Code/State/Street - Details of the shipping destination, copied from the linked sales or transfer order.
• Shipping Contact - The person to whom the goods will be delivered, copied from the linked order.
• Shipping Payment Type -
• Shipping Term -
• Subsidiary -
• Total Boxes / Total Boxes Override - Represents the total number of boxes for the shipment. If different from the calculated total, the override value can be manually entered.
• Total Cost - The total cost of all items in the shipment.
• Total Invoiced Qty. -
• Total Not Invoiced Qty. -
• Total Pallet - Indicates the total number of pallets for the shipment, used for printing on the packing list.
• Total Picked Qty. -
• Total Quantity / Total Scanned - The total number of items in the shipment and the total quantity that has been scanned, respectively.
• Total Volume / Total Weight - The cumulative volume and weight of all items in the shipment.
• Tracking Numbers - Can be manually entered or provided by an integrated third-party shipping system.
• Transfer Order -
• Transfer to Warehouse -
• Transportation Method - Specifies the method used to transport the shipment, copied from the sales order.
• Warehouse -
• Weight Override -
• Zone - Used to filter bins in the warehouse when creating picking tickets.

EDI Fields

• 856 EDI Generated / 856 EDI Generated Date - Indicate the generation status of the EDI 856 document for electronic data interchange shipments. Both fields are populated automatically by the EDI software partner.
• 940 EDI Generated / 940 EDI Generated Date - Similar to the 856 fields, these indicate the generation status of the EDI 940 document for EDI shipments and are also populated by the EDI software partner.
• 945 EDI BOL No. - Represents the Bill of Lading number on the 945 EDI document associated with the warehouse shipment record.
• 945 EDI Generated / 945 EDI Generated Date - Indicate the generation status of the 945 EDI document for EDI shipments, automatically filled in by the EDI software partner.
• 945 EDI SCAC - The Standard Carrier Alpha Code (SCAC) on the 945 EDI document, corresponding to the warehouse shipment record.
• EDI Order - Identifies whether the order is an EDI order, based on information copied from the associated sales order.

Article Whse-Shipment  ·  Last updated February 03, 2026 · GoldFinch ERP Help Center