General Company Setup

Common Configurations of Company Setup

Company Extended Setup

How many physical warehouse locations?

Are they warehouses or retail stores?

Create new Warehouse

Add Description & Address

Help: https://help.goldfinchcloudsolutions.com/goldfinch/clone-to-create-new-warehouse

Do you use general inventory storage without tracking individual bins/racks?

Out-of-Box One Pick Bin Configuration to bypass Pick and Putaway.

Discuss how a single bin can used without having to define multiple bins/locations.

Default name = “Pick” But this can be changed.

Or is inventory tracked in distinct bin/locations?

Review Bin Types

Discuss how each Bin Type is used

Help: https://help.goldfinchcloudsolutions.com/goldfinch/advanced-bin-management-implementation

Do you have staging areas:

• Receiving

• Shipping

• Packing

• Work orders

• Crossdocking

• Returns

Review Bin Types

Assign Default Bins to Warehouse (Cross Dock, Ship, etc.)

Do you have Bulk Storage that isn’t used for picking orders?

Discuss which fields should be checked on the Bin Setup so that items can be putaway to, but not picked from these locations/bins/racks.

Help: https://help.goldfinchcloudsolutions.com/goldfinch/bin

Do you use Pickfaces / Forward Picking Locations?

Discuss which fields should be checked on the Bin Setup so that items can’t be putaway to but sales orders can be allocated to these bins/locations.

Help: https://help.goldfinchcloudsolutions.com/goldfinch/bin

Can some bins/locations be used for both putaway/storage & picking?

Discuss which fields should be configured.

Do you have a just a few bins/locations or many?

Show how to Import Bins

General Item Setup

Review item setup basics such as Item Number, Description, Item Type, Item Class

Help: https://help.goldfinchcloudsolutions.com/goldfinch/inventory-setup

Note: Transactions such as receiving, manufacturing finished good, assembly work orders, and picking/shipping sales orders will be reviewed later.

The following will only focus on setting up in preparation for processing those transactions.

Do you have Service Items in additional to physical items?

Such as service fees, assembly, packing, etc.

Review Item Types

How do you track units of measure?

Just Eaches?

Eaches, Cases, Pallets?

Pounds, Kilograms?

Review how different UOMs can be configured for different items.

Do you have Lot Tracked items?

Do you have Serialized Items?

Review Item Details

Do you perform quality checks during receiving?

Is this just a basic check like “Damaged” or “Hold”

Or do you have a full list of QC questions before releasing an item to inventory?

Review “Quality Section”

Show how to create a technical sheet with QC questions.

Review the different types of questions.

Question types can be configured in the Object Manager

Do you store items that are used in manufacturing finished goods?

Are these items part of a Bill of Materials or Recipe/Formula?

Review Components/Raw Materials

Review Formulas & BOM

Manufacturing features such as work centers and routing items for production will be reviewed later.

Do you send items for finishing/production to outside vendors?

Review outside service

Details about how to create purchase orders for these services will be reviewed later.

Do you pay different prices for items based on vendors?

Do you receive discounts for bulk purchases or special contracts with vendors?

Review Purchase Prices

Help: https://help.goldfinchcloudsolutions.com/goldfinch/purchase-prices

Details about how to create purchase orders, posting, and paying invoices will be reviewed later.

Do you allow over receipts?

Review how to setup PO Qty Tolerance %

Do your vendors ship items with barcodes such as SKU or UPC?

Do you want to enter or scan these numbers?

Discuss cross references setup

https://help.goldfinchcloudsolutions.com/goldfinch/cross-references

Do you have another system where you manage products or items?

Will you need to integrate or import from that system?

Show how to import items.

Technical discussions about how setup integrations will be discussed in future training sessions.

GL Ledgers

Discuss post installation scripts for setting up defaults.

Review Multi-Ledger

Help: https://help.goldfinchcloudsolutions.com/goldfinch/accounting-setup https://help.goldfinchcloudsolutions.com/goldfinch/gl-entry-map

Transactions such as posting/paying invoices, ledger entries, etc will be reviewed later.

Do you need to manage multiple ledgers or ledgers in different currencies?

https://help.goldfinchcloudsolutions.com/goldfinch/multi-ledger-configurations

https://help.goldfinchcloudsolutions.com/goldfinch/turn-on-multi-currency

Do you have Customers and Vendors already setup in Salesforce

Review Accounts.

Do you need to map Customer or Vendor accounts to GL Ledgers?

https://help.goldfinchcloudsolutions.com/goldfinch/update-account-posting-setup

What type of Payment Terms do your vendors require?

How do you manage that?

Discuss Setting up a Payment Term on Accounts.

Do you need to run financial statements by accounting variables such as department or project?

https://help.goldfinchcloudsolutions.com/goldfinch/configure-accounting-variables

Accounting Periods

https://help.goldfinchcloudsolutions.com/goldfinch/creating-accounting-periods

How do you track costs?

Review Different options and how to set up on an item:

FIFO

Standard

Help: https://help.goldfinchcloudsolutions.com/goldfinch/inventory-costing-and-posting

Do you pay sales tax on the items you purchase?

Review how to setup Tax Area, Tax Jurisdiction and Tax Detail.

Help: https://help.goldfinchcloudsolutions.com/goldfinch/setup-sales-taxes

Accounts Receivable

https://help.goldfinchcloudsolutions.com/goldfinch/cash-receipts-setup

Accounts Payable

https://help.goldfinchcloudsolutions.com/goldfinch/accounts-payable-setup

Do you manage discounts from certain vendors?

Review the Vendor Payment Discount on the Company setup

Do you sent out 1099s?

Review how to set up a 1099 vendor and how the values are captured when making payments.

General Implementation Tips

https://help.goldfinchcloudsolutions.com/goldfinch/accounting-process-implementation-tips