Manage Grant Applications and Funding Requests

Classification: Additional Application · Salesforce Platform · Configured Solution

Overview

Grant application and funding-request management is not a standard GoldFinch ERP or Accounting function. It may be provided through an appropriate Salesforce product, a compatible Salesforce-native grant-management application, or a customer-configured Salesforce solution.

Before selecting a product, confirm whether the organization:

• Applies for and receives grant funding
• Awards grants to outside organizations or individuals
• Performs both activities

Applications submitted by an organization seeking funding are different from applications collected and evaluated by a grantmaking organization. The selected product and data model must support the customer’s actual role.

Recommended application information

A configured application process may maintain:

• Funding opportunity and grantor
• Program and application owner
• Requested amount and proposed match
• Proposed purpose, project, and funding period
• Eligibility requirements and submission deadline
• Internal review status and responsible users
• Narrative, proposed budget, attachments, and correspondence
• Submission date and confirmation
• Award decision, final amount, conditions, and amendments
• Reporting, compliance, and closeout requirements

These fields and records are supplied by the selected application or configuration—not by GoldFinch Accounting.

Application process for grants received

1. Create the funding-opportunity or application record.
2. Record the grantor, deadline, requested amount, proposed budget, and matching terms.
3. Assign tasks and collect the required narrative, financial, and supporting documents.
4. Route the application and proposed budget for internal review.
5. Record submission details and subsequent correspondence.
6. Record the award decision.
7. If awarded, create or update the grant award, approved budget, reporting schedule, and compliance requirements.
8. If declined or withdrawn, record the outcome and close the application while retaining its history.

Connection to GoldFinch

The application process normally begins before accounting transactions exist. After an award is accepted:

• Establish the approved grant record and budget in the selected applications.
• Configure the reporting dimensions used by GoldFinch transactions.
• Relate applicable purchasing, expenditure, billing, reimbursement, receipt, project, and accounting activity to the grant.
• Validate budget-versus-actual and reimbursement reporting.

GoldFinch provides the financial and operational transactions after award. It does not supply the pre-award application workflow unless expressly included through another licensed and configured application.

Product and licensing note

Salesforce grantmaking products generally focus on organizations that award and manage funding programs. Customers seeking to manage grants they receive should confirm that the selected application supports recipient-side application, budget, expenditure, reimbursement, drawdown, match, and compliance requirements.