Accounts Payable Overview

GoldFinch Accounts Payable helps organizations manage vendor invoices, approvals, credits, payments, and outstanding balances directly within Salesforce.

Because purchasing, vendor information, supporting documents, and accounting activity share one platform, authorized users can manage payables through a connected and traceable process.

Key Capabilities

Vendor Invoice Management

Create and manage vendor invoices for products, services, expenses, and other purchases. Each invoice maintains the information needed for approval, payment processing, and financial reporting.

Depending on the organization’s workflow, vendor invoices may be entered manually, generated from purchasing activity, imported, or created through document-processing automation.

AI Invoice Processing

Available GoldFinch AI capabilities can help capture invoice information from uploaded documents, validate extracted data, identify possible issues, and prepare draft vendor invoices for review.

Authorized users remain responsible for reviewing and approving transactions before posting or payment.

Approval Workflows

Route vendor invoices and other payable transactions through configured Salesforce approval processes. Approval requirements can be designed around factors such as amount, company, department, vendor, or other business criteria.

Vendor Credits

Record vendor credits for returns, pricing adjustments, billing corrections, and other approved reductions. Posted credits update the vendor’s payable activity and corresponding General Ledger balances.

Vendor Payments

Create and manage payments for approved vendor invoices. Depending on the organization’s configuration, payment methods may include:

• Computer checks
• Manual checks
• ACH or electronic payments
• Credit cards
• Other configured payment methods

Payments can be applied to one or multiple vendor invoices while maintaining a clear application history.

Payment Batches

Group eligible vendor invoices into payment batches to support efficient payment preparation, review, approval, and posting.

Authorized users can select invoices based on criteria such as vendor, due date, bank account, currency, company, or payment method.

Accounts Payable Aging

Use Accounts Payable aging reports to monitor outstanding obligations and upcoming payment requirements. Users can review amounts by vendor, due date, aging period, company, currency, or other available criteria.

Multiple Companies and Currencies

Organizations operating across multiple companies or currencies can manage payables using the appropriate company, General Ledger, bank account, and transaction currency.

Available capabilities depend on the organization’s GoldFinch configuration.

Connected Accounting

Posted Accounts Payable transactions generate corresponding General Ledger entries based on the organization’s accounting configuration.

This connection helps maintain consistency among vendor balances, Accounts Payable aging, cash activity, and General Ledger reporting.

Vendor and Financial Visibility

Because GoldFinch Accounts Payable operates natively within Salesforce, authorized users can access vendor, purchasing, payment, and accounting information without transferring data between separate systems.

This connected approach can help organizations:

• Reduce duplicate data entry
• Improve invoice review and approval
• Monitor outstanding obligations and payment priorities
• Connect invoices with purchase and receipt activity
• Maintain supporting documents with related transactions
• Review vendor and payment histories
• Create reports and dashboards using current Salesforce data

Security and Financial Control

The organization’s configured Salesforce security and GoldFinch permissions govern access to vendor and financial information.

Approval workflows, record history, payment controls, supporting documents, and transaction traceability help organizations strengthen oversight over the procure-to-pay process.

Related Capabilities

Explore other GoldFinch Accounting capabilities:

• General Ledger
• Accounts Receivable
• Purchasing
• Cash and Bank Management
• Employee Expense Management
• Financial Reporting
• Multi-Company and Multi-Currency Accounting
• AI Invoice Processing

Detailed setup instructions, transaction procedures, and training resources are available to signed-in GoldFinch customers and approved partners.