Employee Expense Management Overview

GoldFinch Employee Expense Management helps organizations capture, review, approve, reimburse, and account for employee expenses directly within Salesforce.

Employees can report business expenses and attach supporting documents, while managers and accounting teams can review submissions through a connected and traceable workflow.

Key Capabilities

Expense Reporting

Employees can create expense reports for business-related costs, including:

• Travel
• Meals
• Lodging
• Transportation
• Supplies
• Training
• Professional fees
• Other authorized expenses

Each expense can include relevant information such as the transaction date, amount, expense category, business purpose, company, project, department, or other configured financial dimensions.

Receipt and Document Management

Employees can attach receipts and other supporting documents to their expense records.

Keeping documentation with the related transaction helps managers and accounting teams review expenses, maintain supporting evidence, and prepare for audits.

Approval Workflows

Expense reports can be routed through configured Salesforce approval processes before reimbursement or accounting posting.

Approval requirements may be based on criteria such as:

• Employee or manager
• Expense amount
• Expense category
• Company
• Department
• Project
• Other organizational policies

Authorized reviewers can verify the business purpose, supporting documentation, coding, and policy compliance before approving an expense.

Accounting Classification

Expenses can be assigned to the appropriate General Ledger accounts and configured financial dimensions.

Depending on the organization’s accounting structure, expenses may be classified by:

• Company
• Department
• Branch
• Location
• Project
• Fund
• Program
• Other configured dimensions

This helps organizations report employee expenses accurately and allocate costs to the appropriate areas.

Reimbursement Processing

Approved employee expenses can be prepared for reimbursement and connected to the applicable payable and accounting activity.

Authorized users can monitor expense reports from submission through approval, posting, and reimbursement.

Multi-Currency Expenses

Organizations operating internationally can record employee expenses in supported foreign currencies.

GoldFinch can maintain the relevant transaction amount, currency, exchange rate, and base-currency amount according to the organization’s configuration.

Visibility and Financial Control

Because Employee Expense Management operates within Salesforce, employees, managers, and accounting teams can work with connected records and a shared workflow.

This can help organizations:

• Reduce manual expense-report processing
• Improve the completeness of supporting documentation
• Apply consistent review and approval procedures
• Monitor outstanding expense reports
• Allocate costs to the appropriate accounts and dimensions
• Maintain traceability from reimbursement to accounting activity
• Report on expense trends using Salesforce data

Security and Access

The organization's configured Salesforce security and GoldFinch permissions govern access to employee expenses, receipts, approvals, reimbursement information, and accounting records.

Users see and perform only the functions authorized for their assigned responsibilities.

Related Capabilities

Explore other GoldFinch Accounting capabilities:

• Accounts Payable
• General Ledger
• Cash and Bank Management
• Financial Reporting
• Multi-Company and Multi-Currency Accounting
• Salesforce Approval Workflows

Detailed setup instructions, expense-entry procedures, approval configuration, reimbursement processing, and troubleshooting resources are available to signed-in GoldFinch customers and approved partners.