Recurring Transactions Overview

GoldFinch Recurring Transactions helps organizations manage regularly scheduled financial activities.

Recurring templates support General Journals, vendor invoices, customer invoices, and scheduled tasks. This reduces repetitive data entry and helps accounting teams process routine transactions consistently in Salesforce.

Key Capabilities

Recurring General Journals

Recurring General Journals support accounting entries that repeat on a regular basis.

Common examples include:

• Rent and lease expenses
• Insurance expenses
• Accruals
• Prepaid expense recognition
• Depreciation
• Allocations
• Other periodic adjustments

Organizations can establish reusable journal information and generate the appropriate General Journal for each applicable period.

Recurring Purchase Invoices

Recurring Purchase Invoices help manage vendor charges that occur regularly, such as:

• Rent
• Utilities
• Software subscriptions
• Professional services
• Maintenance agreements
• Other recurring expenses

The recurring setup provides a starting point for creating each Purchase Invoice. Authorized users can review and update the resulting invoice before approving and posting it.

Recurring Sales Invoices

Recurring Sales Invoices support customer billing that follows a regular schedule.

Examples may include:

• Service agreements
• Membership fees
• Recurring customer charges
• Maintenance billing
• Subscription-related fees
• Other periodic billing arrangements

Authorized users can review generated invoices before finalizing and delivering them to customers.

Recurring Tasks

Recurring Tasks help organizations schedule and manage activities that need to occur at regular intervals.

Depending on the configured process, recurring tasks may be used to support:

• Periodic transaction creation
• Accounting reviews
• Reconciliation activities
• Closing procedures
• Administrative reminders
• Other scheduled business processes

Recurring Tasks help teams track responsibilities and reduce the risk of overlooking routine activities.

Scheduling and Frequency

Recurring activities can be organized around the timing the organization requires.

Common frequencies may include:

• Weekly
• Monthly
• Quarterly
• Annually
• Other configured intervals

The available scheduling behavior depends on the recurring transaction type and the organization’s GoldFinch configuration.

Review and Financial Control

Recurring functionality reduces repetitive entry but does not eliminate the need for appropriate review.

Before approving or posting a generated transaction, authorized users should confirm information such as:

• Transaction date
• Accounting period
• Customer or vendor
• Amount
• General Ledger accounts
• Financial dimensions
• Tax treatment
• Currency and exchange rate
• Supporting documentation

Approval requirements should follow the organization’s accounting policies and configured Salesforce workflows.

Benefits of Recurring Transactions

Recurring Transactions can help organizations:

• Reduce repetitive data entry
• Standardize frequently occurring transactions
• Improve consistency in accounting classification
• Reduce the risk of missed entries or invoices
• Support timely customer billing
• Improve period-end preparation
• Maintain a traceable record within Salesforce
• Allow accounting teams to focus on review and exceptions

Built on Salesforce

Recurring transactions operate within the Salesforce environment and can use connected records, configured permissions, approvals, reporting, and workflow automation.

The organization's Salesforce security and GoldFinch permissions govern access to recurring templates, generated transactions, and processing functions.

Related Capabilities

• General Journals
• Accounts Payable
• Accounts Receivable
• Subscription Billing and Deferred Revenue
• Employee Expense Management
• Financial Reporting
• Financial Closing

Signed-in GoldFinch customers and approved partners can access detailed setup instructions, scheduling options, transaction-processing procedures, and troubleshooting resources.